Terms and Conditions
Effective Date: 14th of June 2021
The Flying Steps Education gGmbH (FSD) (including Flying Steps Diploma) is committed to protecting the privacy and security of your personal information in accordance with the Data Protection Act 2018 and any replacement legislation which may come into effect. We take care to protect the privacy of our customers, students, visitors and users of our products that communicate (online or offline) with us, in store, events, over the phone, through email, through our websites and social media platforms.
We have developed this privacy notice to inform you of the data we collect, what we do with your information, what we do to keep it secure as well as the rights and choices you have over your personal information.
FSD is the data controller for the personal information we process unless otherwise stated. We are registered at the Handelsregister in Berlin with registration number HRB 229711 B
You can contact us by email or post.
Our main postal address:
Flying Steps Education gGmbH
Managing Directors: Timm Benjamin Zolpys, Vartan Bassil, Stefan Lechermann
This Privacy Notice explains:
- How, when and why we collect personal information
- How we use the information
- How long we keep it
- When and how we may share it with others
- How we keep it secure, and
- Your privacy rights and how the law protects you
We only use personal information if we have an appropriate reason (lawful basis) to do so and this includes sharing information outside the Flying Steps Academy.
How Do We Collect Your Information?
We may obtain information about you when you:
- Complete an online, electronic or paper application form
- Speak to us on the telephone or in person
- Email us
- Visit our website(s)
- Make a payment or donation
- Make a booking for an event, class or workshop
- Complete a survey online or paper version
- Sign up to a FSD mailing list
- Contact us through the online library catalogue
- Apply for a job vacancy with us
- As described in separate department privacy policies
(The above list is representative and not exhaustive.)
What Type of Information Do We Collect from you?
The personal information we collect may include your:
- Date of birth/age
- Home address
- Email address
- Telephone number
- School/business name
- School/business address
- Credit/debit card information
- Health or disability information (or other ‘special data’)
- Emergency contact name, number and relation to you
- Membership of professional bodies or associations
- Dance teaching experience and/or skills, qualifications (dance, dance teaching, languages etc.)
- IP (internet protocol) address
(The above list is representative and not exhaustive).
Lawful Basis for Processing Personal Data
In order to process personal data, we rely on the following lawful bases:
- Contractual obligation
- Vital interests
- Legal obligation
- Our legitimate interests
More information on how different departments within the FSD use the above lawful bases to process personal data can be found in their separate privacy policies below.
Where we process special category personal data (e.g. health information, race, ethnic origin etc) we will ensure the correct lawful basis and special condition are applied. If you do have any concerns to how we use a lawful basis and special condition you can contact us using our details as described in this notice or you can contact our Data Protection Officer as also described above.
How Is Your Information Used?
We use your information to:
- Process an application that you have made for an activity (membership, CPD, class, course or programme of study) or event
- Process an order for a product or other service
- Process a payment (or credit) for a product or service
- Process entries for competitions and bursaries
- Seek your views or comments on the services we provide
- Notify you of changes to our services
- Send you communications/publications which you have requested and that may be of interest to you, which may include information about new products, services, events, and activities
- Handle an enquiry or complaint you have made
- Invite you to attend an event, seminar or conference
- Ask you to support our work by making a donation or becoming a sponsor or supporter of the FSD, and
- To contact you in an emergency.
- As described in separate department privacy policies.
(The above list is representative and not exhaustive).
Recruitment and Criminal Data Processing
From time to time we will advertise on our website vacancies which may arise. For the recruitment and selection we will require personal data to determine a pool of suitable applicants. See more information on data processing for recruitment.
Due to the nature of our organisation, we carry out criminal background checks in instances such as before we offer positions to those who may have to work with children or other vulnerable groups, apply for certain FSD memberships or when you apply to one of our courses. In order to carry out such checks we will engage with a third-party company called Due Diligence Checking Ltd. We do this to ensure the vital interests of our students and other legal obligations such as safeguarding.
You can review our Criminal Records Checks and Recruitment of Ex-Offenders policy.
More information can be found in the separate department privacy policies. If you have any questions or concerns about this you can contact us using our details mentioned above.
We are particularly concerned to protect the privacy of children. We are confident that our systems and processes are designed to be fair to children, to protect their rights and freedoms, and to be fully in line with their reasonable expectations and those of their parents. We take responsibility for identifying the risks and consequences of processing children’s data. Sometimes we may need to check your age, which might mean we need to contact your parent or guardian.
The FSD has a statutory and moral duty to safeguard and promote the welfare of all children, young people and vulnerable adults receiving education and training with us. More information can be found in our Safeguarding Policy & Procedures.
Who Has Access to Your Information and Data Sharing
FSD does not sell, rent or buy your information to or from other organisations.
We will not release your information to other organisations unless in exceptional cases when we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
Also due to the nature of our organisation departments within FSD may share your data with each other to help fulfil orders, answer queries or help with educational aspects with your time with us to name as a few examples. This may also involve data sharing with other FSD offices across the globe. Where data sharing is required, we ensure there is a legitimate purpose to do so and we have consulted with our Data Protection Officer.
Transferring your information outside of the UK
As mentioned above, due to the nature of our organisation there may be instances where we may need to transfer your data outside the UK. We may need to share your data with other FSD entities or companies who are in the European Economic Area (The EU member states, Norway, Iceland and Liechtenstein), in an adequate listed country or in other third countries who may not have similar data protection laws to the UK. If we need to transfer your information outside the UK we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Notice.
Third-Party Service Providers
We make certain personal information available to third parties who provide services to us. We do so on a ‘need to know basis’ and in accordance with applicable data privacy law. Where we do use third-party service providers we will ensure they have the appropriate data processor/data sharing agreement in place and the agreements contain the appropriate clauses as well.
A list of third-party service providers can be found on our website.
Recognition and Accreditation
The FSD is recognised to award qualifications on the Regulated Qualifications Framework (RQF) in England by the Office of Qualifications and Examinations Regulation (Ofqual), in Wales by Qualifications Wales, and in Northern Ireland by the Council for the Curriculum, Examinations and Assessment (CCEA). The FSD is also recognised to award qualifications on the Scottish Credit and Qualifications Framework (SCQF), by SQA Accreditation, a part of the Scottish Qualifications Authority.
We may be required to submit data that includes personal information to one or more of the named organisations in order to comply with their conditions of recognition, maintain the FSD’s status as a recognised awarding body and for quality assurance purposes.
In order for students to be entered in for their examination, we are required to share their full name, date of birth, gender and UCI and ULN number with the exam board AQA. This is requested by the exam board and no further details are shared. For more information on how your information is used, please see AQA Privacy Notice.
In addition in order for students to be approved for access arrangements (special requirements in order to sit exam e.g. extra time), we are required to share their full name, date of birth, gender, UCI and ULN number and evidence of SEND requirements with JCQ. For more information on how your information is used, please see JCQ Privacy Notice.
Social Media Platforms
If you engage with the FSD on any of our social media channels you should know that we do not collect your personal information it remains within the platform that we are using and so you should familiarise yourself with their privacy notices and policies: Facebook, Twitter, Instagram, LinkedIn and YouTube. The Flying Steps Academy may use information you provide to share updates, news and events, in the form of customised online advertising. If you send us a direct message, your information remains within the platform unless we ask you to provide us with your contact details to continue the conversation offline or privately, and you consent to do that.
Security precautions in place to protect the loss, misuse or alteration of your information
The FSD’s website is built in HTTPS. The principal motivation for HTTPS is authentication of the website and protection of the privacy and integrity of the information exchanged while in transit. You can be assured that any personal information that requires extra security (such as credit or debit card details) is encrypted and protected using industry-standard security measures, including the Secure Socket Layer (SSL) protocol.
Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
We work closely with our IT Team and external IT support providers to ensure other departments within our organisation have sufficient technical and organisational security measures installed and put into place where needed. If we become aware of any loss, misuse, alteration of your information we will work closely with our IT team, DPO and other parties as necessary to investigate the incident at hand. We have put into place the relevant procedure and policies in place to investigate, mitigate and report (when needed to relevant parties) such instances.
For processing payments
Where you use your credit or debit card to purchase from us or to make a donation, we will ensure that this is carried out securely and in accordance with the Payment Card Industry Data Security Standard (PCI-DSS). Find out more about PCI-DSS. We do not store your card details for use in future transactions.
Links to other websites
Our website may contain links to other websites run by other organisations. This privacy notice applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.
In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third party site.